Print Bridges the Social Distancing Gap

There are so many twists and turns this year that keep taking us to new places. Dealing with social distancing can be difficult, but as we’re finding out with countless Zoom conferences and FaceTime chats, communication is not only possible, it’s part of what keeps us sane during these challenging times.

Communication through print can also help. Naturally we’ve been talking to businesses about their post-pandemic plans and marketing strategies, but businesses are not the only ones who can benefit – print can help just about anyone to get a message out there into the world.

One of the ways we’ve been facilitating those messages is through personalized banners.  Graduation is coming up very soon, and you can celebrate your graduate in style with a yard sign or personalized banner to announce it.

We have created a specialized website portal for your custom-made signs and banners to include:

  • Colleges
  • Private Schools
  • Fredericksburg City Schools
  • Spotsylvania County Schools
  • Stafford County Schools

One-sided yard signs are $15, two-sided yard signs are $18, and banners are $40.  You can come pick your sign up, or have it shipped to you for $12.70.

To get your custom sign or banner, login here with the username (Grad Special) and password (2020).

If you need a custom layout, for example a name doesn’t fit or a school that isn’t listed, please contact art@staffordprinting.com for assistance!

Adapting through Times of Challenge

2020 has certainly been a historic year, and we’re only in April! We’re addressing new challenges and discovering unique solutions.

Stafford Printing is fortunate that we’ve been able to remain open during this pandemic, and we’re thankful to the clients who allow us to provide print and signage. We opened 33 years ago out of a desire to do something I enjoy . . . using typography and art to promote, inform and entertain.

To quote the opening of I Am A Printer:

I have been around for 570 years
I invented the Renaissance and caused the Reformation
I have recorded war and peace [and the 2020 pandemic]
My pamphlets and documents created America
I take ideas and information and make them tangible
I print lofty Bibles and lowly forms
I am a printer

Today, combining print with digital tools creates dynamic communication that inspires, compels you to act, and stirs memories.

Again, I thank you for your business, your referrals, and your testimonies, and I leave you with this question: in this time when businesses and organizations are living through a major challenge, how are you adapting?

More to come . . . and soon. Meanwhile, it’s never too early to start planning for the future, so let’s talk about your post-pandemic marketing efforts!

Responsible Marketing During COVID-19

Fear. Stress. Helplessness.
Whether you’re caring for elderly parents or homeschooling your kids, people across the globe are struggling with big emotions during the COVID-19 situation.
How do you lead well in times like these? While daily leadership is essential for your business, crisis moments reveal the quality of your vision like nothing else. And while you may be exhausted or overwhelmed, now is not the time to push pause on your leadership. What are the “next best steps” you can take in this hour of uncertainty?

1. Increase the Frequency of Communication

During hard times, the frequency of communication should go through the roof.
Even if you have bad news, it’s important to acknowledge this ASAP. While you may not have all the details, a prompt announcement can minimize speculation, reassure panicked contacts, and let people know that you are proactively addressing each challenge.

2. Be Authentic

Now, more than ever, people are craving connection.
Since many of your customers and subscribers are working from the kitchen table, this is an important chance to re-tool your communication. Get in touch with your own feeling of isolation and use this to inform your messaging. From email communication to print mailings, review all your messages through the lens of people who are stuck at home. Ditch the corporate-speak and seek a more human tone for your brand, and use this framework to empower empathy while focusing on others’ needs.

3. Break Up the Depressive Mindset

All of us need a break from 24/7 bad news. So, how can you bring positivity in this hour?
Noting the deluge of video-conferencing, Audi of America recently launched a series of specially curated images to serve as a glamorous backdrop in virtual meeting rooms. Now enthusiasts can bring their favorite Audi with them to their next conference call or virtual happy hour, and Audi plans to release new images weekly. Simple pleasures make a big difference in tough moments!

Now, make it personal. How can you sound a note of joy or generosity today? Could you post a funny video, release a helpful blog, highlight hero stories, or offer incentives that benefit customers or people on the front lines?
Or look at your own product mix and ask: “what could I change to help my customers?” Do you have a paid or premium service that you could offer for free to help people get by over the next few months?

4. Sow Seeds of Honor

When you look at your schedule today, things seem rather quiet and eerie.
Companies of all sizes have sent people home, and every distraction has been silenced. While the coronavirus has ushered in strange times for all, good leaders won’t just hunker down. Instead, it’s time to push back with a different spirit.
In an age of mocking and disdain, today is a great day to show respect and gratitude. Whether personally or professionally, use this forced pause to repair a strained relationship, to say thank you, or to serve others. Make that difficult phone call. Donate blood or serve at your local food pantry. Show public or private appreciation for your leaders. And appreciate people who don’t deserve it (despite their inadequacies).
As you honor people, they will honor others. Perhaps this is a chance to shift the atmosphere and proactively build honor into the fabric of your network. As a leader, you WILL set the pace for others.

Connection is the New Currency

Though today’s challenges are extreme, it’s important to remember they’re only temporaryIt may not be easy, but many of us will come out of this stronger. Though it may feel that the waves are continuing to rise, take heart. Prioritize connection, and the uncharted waters can be parted in order to lead you toward a prosperous future and a newfound hope

Not All Business Cards Are Created Equal

Does your business provide business cards to its employees? Stupid question, you say. So how do you order them? A lot of companies email them to the printer or an online service, after which proofs go back and forth, there could be several rounds of approval, and then finally the cards go to print . . . it’s a process than can take a week or two instead of a couple of days.

Or maybe you order online, get pdf proof approval on the fly . . . but when the cards arrive you find them a bit disappointing. Only then do you read the fine print about how the color is “pleasing” and that uncoated paper is not an option.

Let’s answer a couple of questions. First, why do so many online print companies not offer uncoated paper? The reason is simple: their digital press doesn’t print well on uncoated stock, because baking toner on uncoated paper doesn’t work. Stafford Printing, on the other hand, uses the HP Indigo digital press, which means that uncoated paper prints beautifully because we use liquid ink rather than toner.

The second question concerns the mysterious description of “pleasing” color. What exactly does that mean? It means your business card is batched and printed with about fifty other card orders, so your particular color won’t be matched exactly – it will only be close to what you expected. For one order the color might be a little darker than it should be, and the next order will be a little too light. At Stafford Printing, our process doesn’t require “ganging,” i.e. printing multiple different orders on a single sheet, because our digital technology exceeds what is the norm in the industry. We usually print your order by itself to guarantee color accuracy, a claim few in this industry make.

The best way to see the process is to schedule a plant tour, and we will print and cut your cards while you wait.

Consistent color and paper are important when it comes to branding, which means that the printer you order from is also important. Stafford Printing offers the convenience of a global online printer, but with the standards of quality that only a local service can provide. And today, more than ever, it’s comforting to know where your printed materials are coming from – from the paper to the local people who produced your job to the box in which the cards are packed.

So remember Stafford Printing for your online print ordering and business cards!

Is Print Really Dead?

How many obituaries do we have to read proclaiming that print is dead? I call BS on that, and here’s why.

No matter where you look, print is everywhere. You see it all day long, from the moment you wake up in the morning – it’s on everything from your tube of toothpaste, to the cup of coffee you bought on your way to work.  Pretty much every item you encounter in your daily life has print on the label, the box, or the instructions. You can’t avoid it!

For well over three decades I’ve been hearing about the paperless office, and while it’s an interesting idea, it doesn’t fully reflect the reality of how businesses actually operate. Granted, you can email an invitation, a brochure, or a newsletter, but print delivers more, and I can prove it.

We had a client call us in a panic. After months and months of advertising, marketing, public relations – all digital – seats remained unsold for an event. Obviously this was a huge cause for concern. The client called us and said that they needed postcards, thousands of them, as quickly as possible. So Stafford Printing produced some snazzy postcards that could be returned without a stamp . . . and suddenly the responses flooded in. Within the first week there was a 3% response rate from prospects saying that they wanted to buy seats, at an average price of $1,000. With an anticipated conversion rate of 10% – meaning one out of every 10 respondents will purchase – a minimum of $100,000 in revenue is anticipated on a campaign that cost $19,000 to produce. It will be interesting to see the final numbers . . . but print came through in a pinch to generate revenue for the client.

The key to the program was a targeted audience. This was not a shotgun approach, but rather a purchased list identifying demographics that would be interested in the product.

Print isn’t dead; it’s just being utilized differently. The value of print is not only that it’s beautiful, but that it can evolve along with the marketing landscape.

Clients have a vision for what they want to achieve; it is up to print service providers to demonstrate how print can be the best way to make that vision a reality.

Navigating the Changing Landscape of Print

Change is everywhere. From how we order groceries, to how we get around, to how we access information . . . our entire lives are saturated in change. I think of these as structural changes in our day-to-day living.

But there’s also the human aspect – changes in culture, or how we live our lives, or what is acceptable today that was taboo even ten years ago.

Shifts happen when new generations come along, due to different levels of life experience and the perpetual evolution of culture. At my age, I have a long history of experiences – both successes and failures – to draw from. A recent college graduate or student out of high school, however, would have a completely different perspective on what change is and what it means to people of their generation.

In the printing industry, there’s a lot of bellyaching about how things are changing. Printers complain that customers aren’t buying envelopes and letterheads anymore. People are printing business cards on a home printer, or ordering online for next to nothing. We even had a request come in the other day from a customer, saying that they didn’t care what the cards looked like as long as they were cheap!

My point is that no matter what business you’re in, you not only have to accept change, you also have to be prepared to embrace it. Whether it’s in the realm of employees, technology, demand for products, or customer expectations, if you want to survive you have to be able to adapt and evolve. Otherwise, you and your business will become a memory.

That said, adapting and evolving doesn’t necessarily mean throwing out all the old ways – it’s being smart enough to know what works best in any given context. We can fulfill orders the same day, because we have the technology that makes it possible. We tackle difficult jobs, because unlike an online printer, we don’t have narrow guardrails that every job has to stay within. Any order, no matter how small or specific, is appreciated.

There is no substitute for good old-fashioned human interaction, though. Although we have the ability for customers to order online, we also have a live person answering the phone. We like to talk to customers, get a feel for their needs and requirements, and have real conversations. Customers notice this, too. We got an email this week from a graphic artist who is a frequent customer. One of their clients insisted on using another printer for a particular job, and the printer did not even acknowledge that the art had been received. The job was delivered to the client without any communication at all with the graphic artist. The client, needless to say, was not impressed.

Too many businesses equate efficiency with simply getting things done quickly, but customers expect and deserve more than that.

Change is a good thing, and nothing to be afraid of . . . but you have to be smart about it. We aim to stay on the edge of technological changes in our industry, while retaining the traditional values of service that let customers know we care. It’s a balance that we strive for with every order that comes in.

How to Prepare for a Strong Start to 2020

Who wants to think about the new year in September? It may seem a bit premature, but for business owners, the end of 2019 will be upon us before we know it. If you don’t start preparing soon, you’ll take your business into 2020 without a clear sense of direction for what you want to accomplish. The best time to start getting your ducks in a row is right now, but what are the most productive ways to set yourself up for strong growth as we finish one year and start a new one?

One last marketing push. There’s still time for 2019 to shine, so take advantage by pulling out all the stops. Email may be the easiest place to start, but don’t forget the power of printed promotions.

A holiday card that means something. So many businesses send out a generic, cheap-looking card that was clearly a last-minute afterthought. No one wants to receive that; it’ll go straight in the trash. If you start now, you have plenty of time to make a statement by creating a card that is interesting, personal, and well-designed. Don’t wait until the first week of December to start thinking about this!  Show your customers that you care about the little details.

An end-of-the-year customer survey. Were your customers happy with your business this year? Is there any service or product they wish you would start offering? Are they even familiar with all the services you currently provide? A year-end survey with carefully-constructed questions can provide you with both clarity and direction. Doing this may feel a lot like the dreaded performance review, but that’s a good thing – it’ll give you the information you need to start making adjustments to any plans you have for the next year.

A look ahead to the 2020 trade shows. Be honest: how long has it been since you freshened up your booth and marketing materials? At the very least, you probably need to have a few things reprinted, but while you’re at it, this is a good opportunity to look over everything you have and assess the need for editing and rewriting, updates to your designs, or even a complete rebranding.

With the holidays just around the corner, we’re heading into a great time of year full of parties and customer events. Don’t forget, though, that it’s also a time to reflect on what you’ve accomplished this year, and start making plans and taking action to get ready for 2020.

Three Keys to a Successful Nonprofit Fund Appeal

Almost everybody has a story of exasperation with fundraisers. It can either be from the perspective of an organization struggling to collect donations, or from the standpoint of receiving repeated requests to give. There is donor fatigue as fundraising appeals grow every year. Maybe it’s a stretch to say that anyone really enjoys the fundraising process, but people genuinely do want to help, and if you go about your fund appeal in the right way, you can not only get more repeat donations, but more first-time donors, as well.

The most important aspect of making a good fund appeal is to create a compelling narrative. People like stories that will touch them, and emotional connections are what lead to larger and more frequent donations. You can’t just use the same tired appeal script over and over – although it seems like less work in the short term, people will learn to tune it out, like any repetitive advertising. Instead, explain the problem that your organization aims to tackle, tell real and recent stories of people who are affected by this problem, and let that drive your fund appeal forward.

You also want to make sure that you keep your messaging and donation process simple and clear. Sure, there are probably hundreds of things that your organization needs, and just as many ways that people could help out with those things, but the main issue right now is that you want people to donate, so don’t bore them with a lot of irrelevant complications. As we discussed before, one of your main goals in any venture should be to make things as convenient as possible, so remove as much friction as you can for your donors. Prepopulate the donor card with whatever information you have available, for example the donor’s name and address. You can also take the guesswork out of deciding on an amount by mentioning that the donor gave $X last year, and suggesting that the donation could be increased to $Y this year. When it comes to asking for money, keep it straightforward, simple, and transparent.

Lastly, don’t overlook the design of your fund appeal materials. We all know that how things look matters, so don’t leave this as an afterthought. Strong branding and imagery may feel like blatant marketing tactics, but that is in fact the boat you’re in – you have a message that needs to reach people, and it needs to penetrate the wall of thousands of other marketing messages that people are bombarded with every day. How does your design stand out from the rest? You can achieve a lot with the right choices of text, paper, and incorporating the use of die-cutting. If your appeal has a strong visual component, reflected in good design and image choices, you’ll have a lot better chance of your signal sounding out clearly above the rest of the noise.

It can be tricky to find the perfect equilibrium with a fund appeal – don’t hesitate to ask us if you need help moving in the right direction.